Senior Accounts Assistant – Canterbury

Job Element

Detail

Job Title

Senior Accounts Assistant

Reports to / structure

Assistant Financial Controller

Hours / Location

Monday to Friday, 39 Hours

Monday to Thursday 8am - 16.30pm, Friday 8am - 15.30pm

*may be requirement for additional hours at month end

Benefits

BUPA, Healthshield, 25 days holiday, (5% employer) defined contribution stakeholder pension scheme, flexi working, Christmas closure.

Business / Location

Canterbury

Scope

To provide full financial support to the Assistant Financial Controller

Purpose of the role

To maintain the financial records of the business (Global Invacom Limited and Global Invacom Holdings Limited) and assist the Assistant Financial Controller in providing a complete, timely and accurate financial reporting function to Senior Management and the Board

Line Management

Line Manager responsibility for temporary Accounts Payable Clerk as and when required

Duties and responsibilities

  • Ensure all bank accounts reconciled daily, including allocation of customer receipts/supplier payments to source documentation and all other matched to approved documentation, ensuring to post any bank fees and adjustments in a timely manner.
  • Managing the Purchase Ledger; maintaining the accounts, entering invoices into the ERP/Finance system, resolving queries, taking calls, processing expenses and credit card claims, producing payment runs.
  • Keep GRNi current with maximum 2 weeks backlog.
  • Ensure all customer credits are processed within agreed timeline and approved in line with policy.
  • Prepare and submit monthly EC Sales, monthly Intrastats and quarterly VAT returns; providing documentation, collating data, online submission.
  • To undertake monthly reviews of all purchase orders raised in system to ensure that only required purchase orders are still outstanding and that any old or unnecessary purchase orders are cancelled
  • To ensure that new supplier and customer requests are set up in a timely manner and compliant to SOP.
  • Accruals and Prepayments; posting journals, maintaining trackers.
  • To assist the Assistant Financial Controller in operating and improving internal controls within the finance function.
  • Ensure compliance with Internal Audit controls.
  • Ensure customer (DSO) and supplier (DPO) KPIs in line with budget/forecast.
  • Produce reports on Debtors and Creditors; chase aged debtors, review accounts, tidy, producing statements.

Business Responsibilities

 

Internal and external audit compliance

Additional Duties and Responsibilities

  • Complete and maintain sales invoices and reports; including intercompany recharging.
  • Entering Exchange Rates into system on a monthly basis.
  • Journal postings; monthly wages, petty cash and other adhoc journals.
  • Support the Assistant Financial Controller in the production of overhead analysis for budgets and forecasts.
  • Opening and distributing daily mail.

The Ideal Candidate

 
  • Will be an accounts generalist and have experience in Accounts Payable, Accounts Receivable and treasury functions
  • AAT qualified or qualified by experience
  • Strong organisational, time management and multi-tasking skills are essential
  • Demonstrable experience of working for an international company across multi-sites
  • Technically proficient, ideally with 123 Insights, Access Dimensions and MS Office experience in particular Excel should be minimum intermediate level (able to produce pivot tables, use VLOOKUP, IF Statements as examples)
  • Significant financial controls experience, either from an audit perspective or within a sizable international organisation
  • Capable of challenging in a constructive and positive manner
  • A good listener and influencer through weight of reasoning and character
  • A positive, can-do and resilient attitude
  • Self-motivated with an ability to work independently as well as part of a team

 Apply, please send your CV to This email address is being protected from spambots. You need JavaScript enabled to view it..